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Team Development MeetingsHow to Regularly Move your Team ForwardPeriodic Team Meetings can be overkill, so clearly define how often you need them and for what purpose. Most of our business today is conducted through interacting with others, and that means time with the team. It also suggests that we MUST be efficient in meetings in order to remain productive overall. The approach described below is not rocket science, but has proven to be the most effective way to quickly bring a team together to focus.Setting up a team meetingMethodology: Conduct meaningful team sessions through question-based agenda items
Problem Solving Idea Generating Future Planning Status Reporting Team Building
Format: For Problem Solving or Future Planning 1. What is working? (plus) 2. What needs changing? (delta) (see notes below for the plus/delta chart) For Idea generating 1. What do we want to accomplish? 2. Right brain it: possibilities 3. Left drain it: discuss & prioritize For status reporting 1. What do people need to know? 2. Q&A For Team Building Varies. Great teambuilding ideas. (a link on it’s way) Payoff: The answer is in the team, and these approaches will draw those answers out during your meetings. The Plus/Delta ChartDo NOT be afraid to use this everywhere, even to over-use it! (but see the caution below) You will love it. When you bring a team together to make progress, the old "tell them how it is" approach just does not hack it. You may get compliance, but not necessarily commitment. Engaging the meeting participants in the discussion is your goal. Begin with a blank T chart ![]() 1. Ask the question What is working around here? (capture) 2. Ask the question What is is not working around here? (capture) Both questions can be about a specific task, or a team issue, or a project. ADAPT this as necessary.
Benefits - this chart actually takes the team through an awareness process. It fleshes out undercurrent issues, brings everyone in on the process, and leaves you with a snapshot of how things are going. Caution - the only trouble you might get in when using this model is described as follows: The
process of exposing strengths and weaknesses in an issue compels the
participants to action. You must be ready to take suggestions
forward. Best bet - build an action plan from the ideas that
are
generated during the discussion. Revisit often. Refinement or
revamping is encouraged ... things change. Last note: An array of other factors contribute to a team meeting being successful. Of note, effective ground rules, maturity level of the team, baggage, trust. need I say more? Enough for another web page. |
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